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PaperCut MF

PaperCut for Schools and Higher Education


Customer Stories

PaperCut MF lets you take control and manage your prints, copiers and multifunction devices. Eliminate waste, encourage responsible behavior and make users and departments accountable for their print usage

PaperCut MF includes embedded software that runs on your copier/MFD to enable tracking, control and secure print release directly from the device's panel.

PaperCut MF is suitable for sites of any size, with a cross-platform and vendor-neutral approach to technology and device support. PaperCut's solutions are currently in use in over 50,000 sites worldwide and translated into 20 languages, making PaperCut MF a product you can trust with a high return-on-investment.


Fully cross-platform software, supporting all major operating systems including mixed environments. PaperCut is part of the new wave of applications that support all platforms equally. We believe that applications should not dictate your choice of operating systems. Therefore PaperCut supports any combination of print servers and user workstations running under Windows, Linux, Mac or Novell OES that you already have running or might be planning to use in the future.


Reduce your organization's capital expenditure by implementing PaperCut in a private cloud-hosted server environment.

PaperCut Private Cloud helps your organization save on costs by:

  • Reducing or avoiding hardware purchasing, operating system licensing and associated costs.
  • Easily providing flexibility and scaling according to changing business needs.
  • Delivering a better quality of service, security and management at a cost-effective price.
  • Delegating site duplication, data syncing and recovery planning to the host provider.


PaperCut MF is regarded as the simplest system of its type to deploy and manage. System administrators have full access to administration and configuration via a familiar web interface. It offers:

  • User directory (eg. Active Directory and others) integration and automatic user account creation
  • Secure print release and Find-Me printing
  • Administrator dashboard with real-time status updates
  • Print Archiving: Review job content visually
  • Optional client and account billing
  • Ability to encourage responsible use via popup notifications


PaperCut MF provides "out of the box" browser-based administration access from any network location enabling centralized management of every user and device. Web technologies make cross-platform support easy as there is no need for additional software to be installed and no web server configuration.

A key feature of the administration interface is the dashboard tab – an easy-to-read single page view of the printing environment for administrators. The Dashboard page utilizes a number of gadgets to present key real time information such as system activity and status updates, along with trend information and statistics from past activity such as number of pages printed and environmental impact measures.


PaperCut includes over 80 one-click reports available for online viewing, printing or export. Reports address all areas ranging from detailed page logs to summaries by user, department, device or environmental impact. Administrators can create ad-hoc reports by applying filter conditions and reports can be emailed to specified people on a regular schedule.


Advanced scripting can be used to define and finely tune your printing policy, and support your organization in eliminating waste and changing user behavior.

With PaperCut you can:

  • Automatically route large jobs to detected high volume printers
  • Discourage printing of emails via popup print policy warnings
  • Convert jobs to grayscale and duplex
  • Discourage or disable color printing by user group
  • Least cost routing (suggest more cost effective devices based on conditions)
  • Allow free printing (e.g. during class times)
  • Define action by job attribute, user / group, period of day, device feature / type.


At the core of PaperCut MF is the ability to interface directly with MFD hardware to track off-the-glass functions such as copy, scan, fax and secure print release. PaperCut has worked directly with leading MFD manufactures to bring our software directly to the MFD at a firmware level. To complete the solution offering across all devices PaperCut MF also supports hardware copier terminals from multiple vendors.

For printing PaperCut authenticates and tracks print jobs at the server layer before they pass to the MFD. To track off-the-glass device usage such as copying usage the authentication and tracking step needs to be done on the device itself. Where possible this is accomplished using embedded software. The embedded software runs on the MFD and works with the PaperCut Server to bring the same experience offered with printing to direct device usage. This includes:

Embedded solutions also offer other service such as the ability for users to self-associate a new swipe card with their account and check their account balance (in quota controlled environment). The following copiers/MFPs have PaperCut MF Embedded support: Brother, Canon, Dell, Hewlett-Packard, Konica Minolta, Kyocera, Lexmark, Ricoh, RISO, Oki Data, Samsung, Sharp, Toshiba, Xerox.

Highlights of PaperCut MF's embedded solution include:


  • The embedded solutions are developed in-house by the PaperCut Software development team. This ensures that the copier interface is consistent with the workstation print interface, meaning users only have to learn one system.


  • PaperCut is a single integrated solution where print, internet and copier control are all managed in the one system. Users have a single account and administrators have the same level of reporting and administration for all services. The embedded solution interacts with the PaperCut server using a Service Oriented Architecture (SOA) and web services based protocols.

Rate of development:

  • PaperCut is developed under a release-often policy where new features are made available to users as soon as they are complete. Unlike hardware based solutions, new versions can be delivered to users regularly as software updates.

Vendor Neutral:

  • PaperCut remains true to its vendor neutral stance. All embedded solutions are equal and support all server OS's including Windows, Linux and Mac.


  • A large percentage of PaperCut's user base is in education environments where security is important. All embedded solutions are developed with security in mind. Where security objectives can't be satisfied, any deficiencies are fully disclosed.


PaperCut's Find-Me printing feature enables users to print to a global virtual queue. Jobs are paused and only printed when the user releases the job at any compatible MFD/printer:

  • Improved document security and convenience.
  • Reduce IT administrators need to manage multiple print drivers and queues for both workstations and notebooks.
  • Find-Me printing minimizes waste and has been shown to reduce printing output by up to 20% in busy office environments.
  • Support for multiple release methods ranging from auto release on authentication to active release job-by-job.

End users can view and manage held print jobs at the MFD


Today's MFDs are smarter. They have touch screens and the ability to run software directly on the device's panel. PaperCut leverages this technology to bring new features to each device.

One of the key features is user authentication – only allowing device access to authorized users. At the simplest level users can authenticate with network username and password via an onscreen keyboard. In addition many environments will implement ID card authentication. Card numbers can be extracted from your network's user directory or a database (e.g. door access control system), alternatively users can self-associate their card on first-use.

Card types include magnetic stripe, proximity (HID, Mifare & Legic) and bar codes, and PaperCut supports many brands of USB card readers including RFIdeas, Elatec and OmniKey. Off the shelf standard USB and network card readers are available from leading suppliers. PaperCut have a global network of hardware experts (Authorized Solutions Centers) should you require technical assistance, advice or onsite support of both software and hardware.


PaperCut administrators can utilize these features to ensure users are answerable to their printing.

PaperCut's Print Archiving empowers approved administrators to browse and review the content of print activity within their environment. Alongside the powerful tracking and reporting functionality built into PaperCut, this gives system administrators a wide range of auditing functions.

Watermarking can automatically add a username or other metadata to the bottom of every page e.g. to indicate the document owner. Watermarking may include a unique digital signature which allows you to track document origin to enhance security and encourage responsible printing.


Planning for, and facilitating mobile print solutions using your existing print infrastructure is made easier with PaperCut's Mobile and “Bring Your Own Device” (BYOD) features.

With the lack of consistent standardization in the changing mobile device market, no single solution is able to provide print management and control for the entire array of devices available. Instead there are a number of solutions suited to catering for different mobile device platforms.

As PaperCut has evolved, features such as Web Print, iOS printing, Google Cloud Print and Email to Print have been developed to provide flexible BYOD print management that minimizes the need to alter network infrastructure.

Consolidated BYOD Print Management

The "Mobile & BYOD" configuration options made available with the latest release of PaperCut consolidates and centralizes each of these solutions all in one place.

With comprehensive yet easy-to-follow instructions, setting up and executing your plan for your network's mobile device print strategy has never been easier!

Whether you need to track and control printing from iPads, iPhones or other iOS devices using PaperCut's iOS Printing or need to set up a general management solution for all devices using PaperCut's Email to Print or Web Print, you may tailor PaperCut's Mobile & BYOD configuration to suit your network's needs.


Give end users the ability to make payments into their PaperCut account using payment gateways. Payment gateways allow third party systems to connect to PaperCut in a supported manner. Common gateways include leading providers like PayPal and Authorize.Net which allow real-time online payments via credit card. PaperCut also supports closed or internal payment systems such as a main college funds account. Hardware gateways are available to support a range of cash loaders, self-service kiosks and bill and coin boxes. For hardware, please refer to a PaperCut MF Authorized Solution Center.


End users have access to a set of web tools to track their own activity in real-time, query their account balances, and view their transactions – without the need for intervention from administrators. The end user interface is fully customizable, so you can design a look and feel to match your website or intranet pages.


Users can operate in either credit or debit, with defined account rules including how and how often an account is credited. Use network groups to define how additional quota/credit is assigned. Use network groups to define how additional quota/credit is assigned; for example, allow a specific group of users to accumulate their quota while others operate on a "use it or lose it" basis.